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Financial Operations Associate, Department of Defense HIV/AIDS Prevention Program (DHAPP)

Finance & Accounting
1900N Requisition #
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RTI International is seeking a full time Financial Operations Associate to support the DoD HIV/AIDS Prevention Program (DHAPP) onsite at the Point Loma Naval Base, San Diego, CA.  DHAPP is the DoD implementing agency for the US President’s Emergency Plan for AIDS Relief (PEPFAR).  DHAPP works to reduce the incidence of HIV/AIDS among foreign militaries in select African nations and beyond by providing technical assistance with HIV surveillance, training, prevention programs, monitoring and evaluation (M&E), and care and treatment services.


This position provides support to DHAPP located within the Defense Health Agency (DHA) contributing to a broad range of financial, budget, and operational needs. The DHAPP program works with 57 different countries around the world and with multiple complex funding appropriations. The preferred candidate will work as a member of the DHAPP HQ Operations team, to include communicating financial information to DHAPP Staff, performing financial analysis, supporting the division in coordinating the Grant Award process, promptly identifying program issues, and providing proactive guidance to technical staff, program managers, and senior leadership.  The incumbent will collaborate with relevant internal and external DHAPP stakeholders to ensure programs are funded to implement HIV/AIDS Prevention programs that comply with all requirements set by PEPFAR, the Defense Health Agency and the Department of Defense.  As a member of the DHAPP Operations team, responsibilities include coordination with other DHAPP teams and field program management staff. 

Responsibilities include, but are not limited to:                                             
  • Perform on-going financial analysis related to budgeting, tracking, forecasting, reprogramming, and accounting of country specific DoD HIV/AIDS Program funding.
  • Prepare monthly and quarterly reports for field staff, Desk Officers and Senior-level management.
  • Perform regular country program reviews including; review of program outlay data; review quarterly financial report submissions; review status of grants; resolution of delayed billing issues; and support processing phase renewal packages.
  • Conduct monthly or quarterly meetings with country team staff to review expenditure data, forecasts and resource projections; ensure that all programs are reviewed on monthly basis and summarization of financial condition of the program is communicated to technical staff.
  • Assist the Operations Team with coordination, documentation, and tracking for all DHAPP Grant/Contract awards.
  • Regularly track/report out on a large volume of DHAPP grant/contract awards in the various stages of award from pre-award to close out.
  • Use technology to compile financial data and reports in a manner most accessible and usable for stakeholders.
  • Assist the Operations team with a wide variety of financial reporting deliverables.
  • Support program staff in finalizing statements of work and budget requests.
  • Support Operations team in sending and tracking funding documents to US Embassies and USG Contracting Offices.
  • Provide effective guidance/support  to DHAPP Staff and field program managers regarding potential changes in statement of work requiring revised budgets.
  • Perform quality analysis checks on submitted reports to check for accuracy, completeness, and adherence to reporting guidance.
  • Assist with maintenance of Operations/Financial database.
  • Assist with system documentation, training materials and operating manuals.
  • Perform backstop of general office/administrative support to the Operations Team as needed.
Minimum Qualifications:
  • Bachelor’s degree and 2+ years of relevant experience.
  • Excellent interpersonal, oral, and written communication skills;  including the ability to establish and maintain effective working relationships with co-workers, supervisor, and technical staff.
  • Ability to understand, present, and convey financial information to non-financial staff.
  • Ability to contribute fiscal expertise as a part of DHAPP’s goal of creating an effective HIV prevention program in each country.   
  • Ability to provide clear, concise, and sound guidance on program financial information to Branch Chiefs, field Program Managers, and DHAPP Staff.
  • Ability to effectively prioritize workload and complete tasks to best meet project needs.
  • Strong attention to detail and accuracy.
  • Excellent problem-solving skills.
  • Ability to tactfully communicate with various levels of the organization to request or provide information.
  • Excellent knowledge of Microsoft Word, Outlook, PowerPoint, and Excel.
  • Ability to multi-task.
  • Ability to meet tight deadlines.
  • Ability to make presentations to groups.
  • Ability to obtain security clearances.
  • Due to federal contract regulations, US citizenship (no dual US citizenship) is required.
Preferred Qualifications:
  • Experience in the global health field and/or PEPFAR.
  • Experience with a USG Agency.
  • Experience with USG Assistance Awards or Grants.
  • Experience with State Department/International Government Assistance Programs.
  • Familiarity with USG accounting systems.
  • Active US government security clearance is a plus.
  • Ability and adaptability to learn new systems.
  • Experience with Tableau.

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